... is having their dues and nominating meeting this Friday (1/7/05).
Below is their contact info and their constitution (long)
It's time to have our January dues and nominations meeting with elections being held at the February 4th meeting (location to be determined). Here's the most important part: we will NOT be meeting on Tuesday Jan 4th (for many reasons not the least of which is some sort of National Championship football game...). We will instead be meeting on FRIDAY Jan. 7th from 6:30 to 7:30 TDP Headquarters 707 Rio Grande (here's a mapquest link).
We will accept nominations by email and will consider suspending the rules requiring that a nominee have attended four of the last six meetings if no candidates for a given office meet that criteria. Since nominations must be seconded, please have them in by Friday January 7th at 6pm so that we may second the nominations at the meeting. After the meeting, nominations will no longer be accepted. We may also hold a special meeting between now and the February elections in order to have the nominees introduce themselves if they are unable to attend on Friday. Please see sections VI.1-14 of the CCYD Constitution for rules on Nominations plus the various officer positions available with descriptions.
We are also gathering dues and member information for mailings and the once-in-a-bluemoon phone call. Dues are $10 annually and you must be 35 years old or under at the time you pay your dues. We would definitely like 2 of 3 ways to reach you with one of the three being email so please send us your information as soon as possible.
And as an item of note, there is a Meetup at Scholz's that will involve a video of reknowned linguist George Lakoff on Wednesday Jan 5th beginning at 7pm.
Please don't hesitate to write (president at capcityyds.com) or call (569-0097).
Best,
Brooke Heller
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Constitution of the Capital City Young Democrats
This document shall be considered the governing constitution of the Capitol City Young Democrats for all purposes and supersedes any and all constitutions previously adopted for the organization.
Name -- The name of this organization shall be the Capital City Young Democrats (hereinafter referred to as CCYDs)
Purpose -- The purpose of this organization shall be to foster the ideals and assist the candidates of the Democratic Party at the national, state, and local levels; educate young Democrats; and increase participation in the political process.
Membership -- Membership in the Capital City Young Democrats is open to anyone residing in the County of Travis. The organization welcomes everyone to attend our meetings and events, but only dues paying members 35 years of age and younger, shall be eligible to seek officer and to vote in officer and endorsement elections. Membership dues are $10 per year with a recommended due of $20.
Officers and Duties
There will be a President of this organization who shall:
Preside at all meetings of this organization;
Be the official representative of this organization;
Determine the time and the place of club meetings;
Coordinate fundraising activity for the organization;
Invite guest speakers to meetings;
Perform other duties and responsibilities as necessary for the efficient functioning of the organization.
There will be a Vice President of this organization who shall:
Serve in the absence of the President;
Preside over elections and endorsements;
Serve as the organization's liaison to other organizations such as the University Democrats, Texas Young Democrats, etc;
Perform duties not delegated to any specific officer as they arise, and other tasks and projects as assigned by the President.
There will be a Public Relations Director of this organization who shall:
Publicize all meetings and events;
Put up posters and fliers concerning CCYD events;
Handle all press releases and other media contact;
Supply the Membership Chair with literature about our organization, the Democratic Party, and Democratic candidates
There will be a Membership Chair of this organization who shall:
Collect dues and maintain a record of dues-paying members;
Maintain the contact information of members including name, phone number, and email address;
Keep records necessary to ensure proper membership credentials with the Texas Young Democrats;
Be responsible for the recruitment of new members;
Provide ideas for increasing membership in CCYDs
There will be a Volunteer Coordinator of this organization who shall:
Organize volunteer events with individual campaigns and the Democratic Party, as well as participation in political and community volunteer events;
Ensure that at least one biannual volunteer event is non-political community service.
There will be a Secretary of this organization who shall:
Maintain minutes at officer meetings and distribute them to all officers via email or any other preferred method;
Make ballots when needed for elections or endorsements;
Tabulate votes cast during organizational elections.
There will be a Treasurer of this organization who shall:
Keep financial records for the organization;
Reimburse individuals with proper receipts who incur expense on behalf of the organization;
Make purchases directly for the organization as deemed appropriate by the officers of the CCYDs.
There will be a Webmaster of this organization who shall:
Maintain and update the organization's web site;
Assist the Public Relations Director and Membership Chair develop effective strategies for publicizing the organization and attracting new members.
I. There will be a Historian of this organization who shall:
Attend all CCYD events and take pictures and/or video recordings.
Assist the Public Relations director in the making of the organizational newsletter.
J. There will be a Social Organizer of this organization who shall:
Plan, organize and assist in all social events.
K. There will be a Rules Officer of this organization who shall:
Bring a copy of the CCYD constitution to every meeting.
Answer any questions that may arise pertaining to the constitution of this organization.
L. There will be two At Large Officers of this organization who shall:
1. Assist any other officers with their duties.
Officer Nominations, Terms, and Elections
Officer shall be elected annually.
The Vice President shall serve as the presiding official over officer elections.
Nominations for officer positions shall be opened at the January meetings.
Individuals may be nominated by anyone present during open nominations, including themselves.
The nomination must then be seconded by another person present at the meeting.
The Vice President shall then instruct the Secretary to officially record the nomination.
Elections shall be held at the February meetings.
Elections shall be by secret ballot.
The Secretary and Treasurer shall tabulate the votes.
To be nominated for an officer position, an individual must have paid dues before the meeting when the election is held.
To be eligible for an office position, an individual must have participated in four of the last six meetings.
To vote in the election, each individual must have paid dues before the election.
The candidate who receives the most votes shall be declared the winner.
In the event of a tie, one re-vote shall be held of the members present, with votes allowed to be cast only for those candidates involved in the tie.
If there is still a tie after the second vote, the Vice President shall flip a coin, or the candidates shall decide on another game of chance suitable to both parties and a majority of the current officers, in order to determine the winner.
In the event of a vacancy in an officer position, a special election shall be held.
Nominations shall be taken over the course of two consecutive meetings, with dues-paying members voting at the second meeting in accordance with the guidelines listed above.
Voting by proxy or e-mail will be allowed.
Half of the membership shall constitute a quorum for any type of vote.
Removal from Office
An officer may be removed from office if 2/3 of the other officers vote to remove him or her.
Endorsements
The CCYDs are able to give their endorsement to the following:
Candidates in Democratic Primary Elections.
Candidates for Austin City Council.
Candidates for any local governing board.
Amendments to the Texas Constitution or the Constitution of the United States.
Any other ballot item, organization, bill, resolution, etc not prohibited by this constitution and deemed necessary by a majority of the officers.
The Capital City Young Democrats are prohibited from endorsing the following:
More than one candidate in a given race.
The Vice President shall preside over endorsement meetings.
Endorsements must be approved by the majority of votes cast.
If there are more than two candidates in a given race and no candidate receives a majority of the votes, there shall be a runoff of the members present with the two candidates with the highest vote totals participating.
If neither candidate receives a majority in the run-off, No Endorsement shall be given.
Only members in good standing as of 30 days prior to the endorsement meeting may cast a vote at the meeting.
Members shall be given the option of voting for No Endorsement in all endorsement votes, including run-off votes. If the majority of votes are for No Endorsement, the organization shall issue no endorsement.
The Secretary shall prepare ballots for endorsement elections and shall be responsible for tabulating the final vote count.
The Webmaster shall post endorsement results on the organization�s web site, and the Public Relations Director shall make endorsement results available to the press.
Meetings
General meetings should be held the first Tuesday of every month.
The President shall have the discretion to call any special meetings as appropriate.
Amendments
This constitution may be amended by a two-thirds vote of dues-paying members constituting a quorum.
Ratification -- This constitution shall go into effect immediately upon its ratification by a two-thirds vote of dues-paying members constituting a quorum.
[Adopted January 6, 2004]